Business, Hardware, News, Software, Technology

Why Companies Should Utilise Technology Available to Operate Efficiently

Business Technology

Technology already feels like it’s embedded in every aspect of our lives, so it’s easy to see why some traditionalists might be hesitant about incorporating any tech that they feel they don’t absolutely have to into their businesses. But there is a lot to gain from new tech. 

We’re looking at the benefits of the latest technology and why your business should take the latest ideas on board. 

It ups productivity

The most useful thing to come out of so much software technology over the past couple of decades is that it has taken a lot of small, annoying, tedious, everyday tasks off the table for you. Sometimes it migrates these tasks to a digital space, and sometimes it outright automates. 

Either way, your team is no longer spending 15min or in some bad cases, hours, trying to do something that can be done automatically by the software system. It might even save you a salary or two or migrate better skills to where they’re needed, rather than hiring someone to keep track of all the documents in the building. 

For example, Google Workspace, which you might know better as G Suite, offers lots of shared workspace features to make sure that no one gets bogged down with things that aren’t relevant to work, like clashing meeting times and losing documents. It features a shared online calendar so that you’re not going around asking everyone when they can do a meeting, shared video and voice conferencing so you can host remote meetings, and cloud storage of documents so that your cyber security is tight. 

Of course, everyone gets stuck trying to figure out new software, to begin with. Usually, it’s a learning curve, so you might not see results right away. But usually, over time, your staff will be able to use their new software. If you’re looking for Google Workspace support, take a look at this guide. 

It brings people together

We’re living in an increasingly remote time. Rightly or wrongly, a lot of people, when asked at the end of nationwide lockdowns, opted to stay at home. Middle managers were probably perplexed at the idea of opting to stay at home when you’ve been forcibly stuck inside for over a year, but the work/life balance was simply too good to pass up. 

As a result, a lot of quickly put-together timetables were formed, where some opted to stay at home, some opted to come to work, and some went for hybrid working. But with every option, modern software technology had to be at the center of it. 

Luckily, a lot of this was already in place. Already everyone was using software platforms to access their administrative tasks and were handling documents in a cloud storage space. The biggest change was the embracing of video calls. Suddenly video meetings were necessary, and not a nuisance. Or still a nuisance, but we could get over it. Working from home simply wouldn’t be possible without all these online solutions, and when managers can’t tell what their staff is doing, the idea of working from home simply wouldn’t be tolerated. 

It’s usually affordable

A lot of these software and tech solutions offer very affordable prices. This isn’t the brave new world someone like Orwell might have imagined where only the biggest companies can afford the latest tech. Instead, you have software that works on subscription bases and gadgets that can be bought for an affordable up-front price. 

Sure, it’s so that tech companies can appeal to as many people as possible, but it also offers a level playing field for small businesses who need to keep up with demand. 

For example, smart tech is becoming increasingly common amongst businesses of all levels and industries. The most obvious example is a contactless payment reader, which can range from $35 upwards, but there are a lot of companies using smart cameras, like the popular Ring doorbell, as their security measures outside their premises. Ring might not be the most retail provider, but there are smart cameras catching any attacks on small premises for as low as $90 upfront. 

It offers an automatic record

The benefit of all of these software options is that they often automatically document everything they’re doing, whether that’s in a literal file document put away to pull out when needed or as data in a database. For example, contactless payment methods create an automatic paper trail that eliminates the need for receipts, as the data of all your transactions is recorded by the device. How much energy you’re using is recorded by a smart thermometer, logs of your conversations and meetings are held by the video call software, etc. 

It’s easy to prove to team managers that their team is in fact doing their work when they are working from home, but it also means that you can pull up any information you need at the click of a button.


More on this topic:

How to Use Business Technology to Boost Employee Engagement

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