Almost every company today uses Adobe Acrobat for all its PDF solutions. The Adobe Portable Document Format (PDF) file is used almost everywhere since it can be viewed from any mobile device or computer without the need for quality changes or formatting.
This minimizes the need to print and distribute hard copies, therefore saving costs and the environment.
Aside from these, Adobe Acrobat features other multiple collaboration and advanced productivity features to help streamline the process of creating professional and high-quality documents.
Here are some of the useful things that come with the Acrobat. Also, you can check out Acrobat Pro DC to learn more.
Convert any document to a workable PDF
This functionality allows you to convert any documents to PDF. It also makes it easier to edit your converted document. Examples of documents you can convert into PDF include, web pages, excel files, and Microsoft word.
Therefore, you can convert different file types to PDF and then use the provided tools to maximize your document within adobe acrobat. For example, you can use the tools to edit texts directly and rearrange images without messing with the settings or reprinting.
Additionally, adobe acrobat allows you to add web pages into an existing PDF. This way, you don’t have to track and organize several documents manually.
Revise text and image fields whether you made them or not
Another major role of this functionality is the ability to recognize the text field in an existing document. This makes it easier to enhance any document regardless of the source.
You can edit existing items from scratch as if you had created them yourself. All you have to do is to click the edit button on your PDF document and modify the text as well as other elements within the document.
For instance, if your supply company receives a paper with tenders’ information to which you would like to modify, first scan the paper, convert your scan into PDF then edit it.
Send for review
The send review function allows you to share documents with your colleague once you have created them.
You can even use your contact list to direct individuals you would like to send the files. You can also include a set deadline for the completion of the review task or a message to be sent along with the files.
You can even track reports or proposals that you have sent to other users to review. Read more here https://www.universalclass.com/articles/computers/adobe/acrobat/what-is-adobe-acrobat.htm.
Use the prepare form tool to make your form smart
Adobe Acrobat features a prepare form tool that converts normal documents into fillable documents. You can simply share a fillable form to other users for them to fill out instead of printing and sending out hard copies.
They can later send the form back to you on request. Adobe Acrobat also features an artificial smart technology known as the Adobe Sensei that enables you to scan documents and prepare items faster.
Once you have clicked on the Autodetect tool, the Adobe Sensei will scan your document and detect fields that can be converted into fillable areas.
Create text and radio boxes that work for you
This software allows you to create additional elements to your texts or checkboxes in the prepared form.
You can even include a property field on your text boxes to fit your needs. With paper forms, you have no control over what type of information to include in the boxes.
Another desirable feature in the properties tab is the ability to set the font size as Auto. This allows you to enter as many characters as you want into the form item without exceeding the size of the box.
Comment, share notes and mark up
Shared documents can be marked up with comments by the recipient. Changes done on the document and comments are saved automatically into the Adobe Document Cloud to safeguard them from loss. Keep in mind that on the file owner can view these changes.
Stay on track with the built-in to-do list
Within the program, there is a section at the top that shows your to-do items. This section contains all the documents that you’re required to sign and those that you have been taxed to review. The program also lets you know those who have viewed the document and you can even set a due date. The feature has a consolidated dashboard that keeps each user updated with their tasks.
Access and work on your files anywhere with the cloud
As mentioned, documents in this program are stored inside the Adobe Document Cloud. As such you can easily access your files anytime from anywhere.
This is very helpful especially for organizations that specialize more in fieldwork. You also benefit from other cloud storage solutions like SharePoint, Box, or OneDrive. This flexibility enables collaboration aspects to take place right into your current storage.
The good thing is all these features are readily available online on a mobile device, computer, or tablet. Click here to read more insights.
Conclusion
Adobe Acrobat offers multiple incredibly useful tools for PDF creation, collaboration, and editing. You can create and manage PDFs from almost anywhere, anytime as long as your device can connect to the internet. From securing and optimizing PDFs to revising texts and image fields, this software is a complete solution to all your document management. You can also enhance the processes by choosing an Acrobat Pro DC subscription as opposed to a single upfront cost version. Subscribing means you get unlimited access to upgrades, security updates, and the latest features at zero cost.
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