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How to Use QR Codes to Transform Traditional Offices into Digital Workspaces?

QR Codes

Since adopting the skeletal workspace setup, both modern and traditional enterprises have required their employees to work from home.

While modern firms have no trouble setting up a virtual office for their workers, older organizations have issues keeping up with the work changes that the online world requires.

As a result, many traditional office personnel fails miserably of the time stipulated for their team.

And as a result of the difficulties that traditional firms are suffering, some of them are continuing to lose more than they planned and are being forced to lay off thousands of employees in the middle of the crisis.

Suppose you work for or run a company that operates according to conventional standards. In that case, it is an opportunity to produce some adjustments and transform your workspace from a typical, office-only implementation to a modern and dynamic one for superior service delivery and more.

Must-Have Technologies for Putting a Digital Workspace

You will be required the following technologies to run a seamless digital workplace set up for you and your colleagues or personnel before you can begin modifying your workplace configuration.

  1. Access to the internet
  2. Software for communication such as Skype, Zoom, and others.
  3. Cloud storage services such as Google Drive, One Drive, and others.
  4. Google Analytics, for example, is a type of analysis tool.
  5. Workflow optimization software
  6. Smartphones and laptop computers

How Can QR Codes Be Used To Transform Traditional Workspaces Into Digital Ones?

Since you now know what tools you’ll need to use to effectively execute a smooth workspace transition, integrating them into your office can be difficult for your tech team.

Your IT team can employ a QR code generator and create QR codes to function as a doorway for shifting one workload to another since you require a procedure that your teammates can follow when carrying out a task they need to complete.

While QR codes serve as a portal to any information and workloads, here are three methods to use to change your traditional workspace into a digital one and make your work progressions easier to track and record.

1. Save and Disseminate Performance Reports

Because a digital workplace allows you and your colleagues to operate in locations other than your offices, your method of communicating reports with colleagues or managers shifts from mailings to emails or file transmission.

While there are numerous file sharing methods available for your firm to employ as a channel for exchanging performance evaluation reports and other data, the use of QR codes upstages the speed in sharing and receiving files with a single scan.

You can accomplish this by including the use of a PDF QR code to save your PDF report files and send them with your best communication program.

2. Include Scan-to-Access URLs in Accessible Cloud Service Files

You may use QR codes to convert file URLs from cloud services and have your colleagues scan them to immediately view the file they wish to modify and enter additional input.

By doing so, your teams will avoid being overwhelmed with extended access link text and will only have to scan the code to obtain the file they require in the online storage.

3. Scan-to-join online meetings

Because most of your colleagues will be working from their homes in different regions, in-person meetings may become obsolete at times. With the COVID-19 pandemic limiting the ability to hold such meetings, virtual meetings have become a vital component of businesses that utilize remote or digital work.

Workers must enter the room code and log in before attending the meeting because most virtual meeting software, such as Zoom and Google Meet, uses rooms to signal privacy and exclusivity. Employers can use an online QR code generator with a logo to create a QR code and build a scan-to-join virtual meeting promptly to assist them in entering the forum in a step-by-step way.


There are numerous reasons why organizations should shift their workplace structures from traditional to digital, one of which is to allow employees to work flexibly outside of the office and in their homes and other locations. Working remotely helps firms sustain earnings and clientele, especially now that we are witnessing a global epidemic.

To obtain a better idea of how to shift your work habit from a regular office type to a digital workspace, you can always depend on the use of QR codes to make your colleagues’ workspace transition and learn exciting and straightforward ways to make their transition worthwhile.

More on this topic:

How to Make Your Team More Productive with a Digital Workspace?

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