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Five Applications You Need To Streamline And Optimize Company Workflow

Workers on laptops

Businesses are time-sensitive, which means your employees have a small window to submit their work on time and maintain standards. In an office setting, different departments depend on each other; therefore, they all need to be on the same page and work in perfect harmony. 

Every organization needs a streamlined workflow to yield positive outcomes,  like a smooth-flowing river. You need an automated system that allows employees to meet their deadlines with quality intact because you cannot create obstacles like repetitive tasks to interrupt your workflow rhythm. To get around these challenges, specific applications and tools that help optimize workflow are helpful. 

Did you know the market for workflow automation is growing at a rate of 20% per year and may reach up to $5 billion by 2024? So, if you also want to achieve ideal working standards and a smoother workflow, here are some applications to know about. 

1. Cloud Computing Systems

Cloud systems are one of the most valuable tools in this digital-driven era. This software connects all your employees to a central database, allowing them to work synchronously without waiting for manual updates. 

You can use a cloud system to carry out resource planning, maintain company finances, keep tabs on inventory, and improve customer management relationships. To achieve this all-in-one product for your company, you need to reach out to NetSuite consulting and invest in their solution. 

There are many practical uses for this cloud-based enterprise. It can help your business quickly perform core functions, such as a unified view of your supply chain management, manufacturing, and e-commerce. You can also pull reports on previous data and discuss areas where your business is falling apart. 

Since this user-friendly system allows your employees to stay connected, carry out optimal enterprise resource planning, and add it to your business model. In exchange for a reasonable subscription fee, you can access all the features of NetSuite to help your company perform better.

2. Look Into Password Managers

According to the Gartner Group, more than 30% of employees contact the help desk to reset their passwords. When a worker gets locked out of the system, it is a time-consuming task to reset it. But if you have a highly secured database, it may take up to 2 hours of manual manipulation until the system accepts the new password. 

For any business or an employee, this delay in work doesn’t reflect well on you. It can mess up your timeline and cost your company money to stay on track. 

Therefore, you need a password manager that can provide you with a master password that allows access to individual computers. Password managers can log you in, whether they are email accounts, payrolls, or employee work accounts. 

This is what makes applications like LastPass worthwhile. Once you get this nifty tool, you must fill in your details and let the software handle the rest. 

Moreover, applications like LastPass also use 256-bit AES encryption, the most robust encryption standard that uses the AES algorithm and key length of 256 bits that cannot be cracked. Consequently, you save precious time and the hassle of resetting the passcode.

3. Utilize Flowcharts

Flowcharts allow you to see an outline of your business processes in real-time. Organizing your company’s workflow by designing a blueprint with labels will enable you to visualize where you are facing problems. 

A process flowchart shows how the tasks move from one point to the next. So, if one department or method of doing work is taking too long, you can address the issue. However, to make a flowchart, you need a tool to capture all business-related activities and put them in a singular structure. 

In such cases, Lucidchart can help you out and curate valuable data to facilitate workplace enhancement.

4. Get Better at Project Management

Your employees may have numerous tasks to deal with in a day. These include projects they need to do immediately and those you can submit later. At the same time, working on large-scale business proposals is not an isolated task. 

Your employees need to stay in touch with each other, share workload, track changes, and maintain a to-do list. This ensures that no worker forgets to submit their projects on time and that your company meets every deadline. Sometimes the best solution for making workflow move steadily is to use a stable project management system. Dedicated Project management applications can help you achieve this purpose. 

Look for an application that makes the workflow simpler and more manageable. In addition, it should be customizable and feature an inbuilt calendar to ensure all your tasks are managed with defined deadlines. 

5. Establish Better Communication Channels

Employees need to communicate with each other to guarantee they are on the right track. This has to be established internally, within the company, and externally with other clients. You cannot use mediums like instant messengers or call up your consumers when needed. 

Not only is this unprofessional, but these two techniques also don’t account for time zone differences, which is why, to date, email marketing is the most preferred method of establishing communication between individual parties. 

Although, you can step up your email game using a helpful tool like Newton that transforms how you use the email software. This application lets you see who reads your emails and schedule them when needed. 

So if you have a client on the other side of the world, you can draft an email and schedule it to reach them when you know they’ll read it. It also reduces the possibility of your consumers missing out on emails.

Final Thoughts

Every business yearns for a streamlined workflow to prevent major mishaps from occurring. For any organization, time is money, and it can be costly if you aren’t taking it seriously. Even though running an enterprise in this modern era is challenging, it has its advantages too. 

Things are easier because you can now rely on digital tools to support your workflow instead of trying to keep up with all your tasks manually. Investing in a cloud computing system allows you to connect all your employees to a centralized database to manage ERP, CRM, and inventory with no hassle. 

You also save your company time using a password manager and providing automated logins. You can also create a flowchart to identify where your employee’s progress is falling short and needs improvement.

Project management tools are your digital to-do lists because they can help you manage the number of proposals you need to work on in a day and track changes made to previous submissions. Using these tools will help you keep tabs on employee productivity while ensuring your company’s workflow is streamlined.

With these tools, you can focus on providing a better customer experience to the consumers, and also you can humanize the support with technology. Do consider the pros and cons of CRM to successfully integrate the tool and fully leverage its benefits.

More on this topic:

What Are the 6 Key Benefits of Workflow Automation

What Are the 6 Key Benefits of Workflow Automation

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